It is with great sadness that we mark the passing of Her Majesty Queen Elizabeth II.
Martlesham Brass has always held her in great esteem and we will miss her dedication and constant care for us.
We have followed her example of making our organisation open and welcoming to all.

We look to the future when we can celebrate her life and that of our new sovereign, King Charles III.

Job Description

Band Secretary and Assistant Secretary

Membership

To keep accurate records of all members
To keep registration forms and ensure they are always with the band in case of emergencies
To make sure all band letters, forms etc are given out to all registered members
To pass on birthday dates to person responsible for card distribution
To keep instrument and uniform forms on file
To handle enquiries from potential new members
To keep the waiting list and communicate with appropriate bandleader of starting dates of new members.
To give out registration forms to all new members; and ensure they are returned
To contact members who have not attended for several weeks and retrieve instruments and uniform if necessary

Administration

To take, write up, print and distribute minutes of main committee meetings
To book venue for meetings, collect and return keys
To deal with all correspondence arising from meetings etc. and general correspondence
To ensure practice venues available and arrange alternatives if necessary
To keep keys and door codes in safe custody
To make sure all halls are left in tidy and clean condition
To book venues for fundraising and other events e.g. workshops
To communicate with treasurer to make sure all deposits and hire charges are paid on due dates.
To keep copies of minutes and correspondence from sub-committees
To keep on file at least one copy of all newsletters, concert programmes, posters, information sheets etc.
To keep a file of useful information on products and services relating to Brass Bands
To keep a record of names and telephone numbers of everyone who contacts the secretary
To check and correct if necessary, entries for local publications.
To apply for Parish Council grant each year
To keep signed consent forms from players wishing to use band instruments for events other than MB engagements
To arrange and take minutes at AGM, giving sufficient notice in press, issue agendas and running order, ensure all amendments to constitution are done properly, print out amended constitutions and distribute to committee members.